Time On It
Your Clients Send Spreadsheets. QuickBooks Wants Entries. You're in the Middle.
Time On It handles timesheet imports for each client's QuickBooks Online company file — without manual re-entry. One tool, every client, no double-handling.
Start free 14-day trial →No credit card required.
The Problem
Multiple client files. Multiple spreadsheet formats. Every week.
You manage QuickBooks Online for five, ten, maybe fifteen clients. Several of them track staff hours in Excel and expect those hours to appear in QBO for payroll reconciliation or project billing. Some send a tidy formatted sheet; others send a plain export from their rostering system or a hand-typed table with no consistent column order.
You're reformatting, re-keying, and double-checking across multiple company files every week. Working quickly across multiple QBO companies is exactly when data ends up in the wrong file — and that error is slow and painful to fix.
How It Works
Connect, import, move on to the next client
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1
Connect to the client's QBO company. Time On It uses standard QBO OAuth — you select which company file to connect, and the template it generates is specific to that company: that client's employees, customers, and service items become the dropdown lists.
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2
Send the template to your client. Or fill it yourself from the spreadsheet they emailed. Either way, the template locks names to what's in their QBO — no free-text entry that creates mismatches. Clients can fill it in Google Sheets and export as Excel before sending it back.
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3
Upload and review results. The results screen shows how many rows were imported, how many were duplicates (skipped safely), and any that were skipped with the specific reason. Fix and re-upload if needed. Disconnect, connect the next client's company, repeat.
Why It Matters
Built for multi-company practice management
Company-specific templates
Each QBO company you connect to generates its own template. Employee names, customers, and service items in the template come from that specific company — not a shared list. Importing into the right file means working from the right template.
Safe to re-import
Clients often send an updated version of last week's file, or you notice an error and need to re-run the import. Duplicate detection checks every row against existing QBO entries — re-uploading is always safe, no matter how many times.
Import log per client
Every upload is recorded in the Timesheet Uploads log — filename, date, and a row-level breakdown. When a client queries a time entry, you can show exactly which import created it, from which file, and on which date.
Clients don't need QBO access
Clients fill in the Excel template and email it back. They never log into QBO, never navigate time entry screens, and never cause an accidental data problem in their own accounting system.
"I manage 14 QBO files. The fear of importing into the wrong company kept me double- and triple-checking everything. Now I connect to the client's company, the template shows their data, and there's no ambiguity about which file I'm working in. I've saved hours just from not being paranoid."
— Registered BAS agent, 14 client files under management
The Difference
Before and after Time On It
| Task / Risk | Before Time On It | After Time On It |
|---|---|---|
| Entry method | Re-key client's spreadsheet into QBO manually | Upload the spreadsheet directly — no re-entry |
| Company risk | Switching between files while tired can put data in the wrong company | Template data comes from the connected company — mismatch is visible before import |
| Duplicate imports | Re-processing a client's revised file can create duplicate entries | Duplicate detection skips rows that already exist in QBO |
| Audit trail | No record of what was entered, when, or from which file | Full import log: filename, date, row count per client company |
| Time per client | 20–40 minutes of entry and checking per client per week | Under 5 minutes — upload, review results, done |
One tool for every client's timesheet
Start a free 14-day trial. Connect your first client's QuickBooks account and run an import in minutes.
Get Started Free →Plans from $5/month after trial. No credit card required to start.