Everything you get

Import timesheets.
Understand your team.

From a spreadsheet on your desk to time entries in QuickBooks Online — then team hours, project budgets, employee breakdowns, and a full audit trail along the way.

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Dashboard

Hours this month, active projects, import count, and last sync — all in one place when you log in.

Spreadsheet Import

Upload your Excel file and watch entries flow into QuickBooks Online. Duplicates detected automatically.

QuickBooks Sync

Pull time entries back from QBO for any date range. Keeps your insights current without manual effort.

Team Insights

See hours logged by each employee for any period — this month, last quarter, custom range.

Project Tracking

Budget hours vs actual hours per project, with an over-budget indicator so nothing sneaks past you.

Import & Sync Logs

Full history of every upload and every QBO sync run — when, who, how many entries, and any errors.

Employee Insights

Click any employee in Team Insights for a personal breakdown — hours by customer, service item, and work type tag.

Spreadsheet Import

Upload once. Done.

Download a template pre-filled with your QuickBooks employees, customers, and service items. Fill it in, upload it, and your time entries land in QBO in seconds.

  • Template auto-populated from your live QBO data
  • Duplicate detection — re-upload without fear
  • Billable status, descriptions, and spell check included
  • Handles batches of hundreds of rows at once
Upload Timesheets
1
Connect QuickBooks
Authorise once — stays connected
2
Download Template
Pre-filled with your QBO lists
3
Upload & Import
Entries appear in QBO immediately
Last import result
47
Imported
3
Duplicates
0
Failed
QuickBooks Sync

Pull time data back from QBO

Once entries are in QuickBooks, sync them back into Time On It for any date range. Your insights, project budgets, and team hours all stay accurate without any manual bookkeeping.

  • Choose any date range — a week, a month, a quarter
  • Sync runs in the background — no waiting around
  • Full sync history with entry counts and durations
Sync Data
Sync QuickBooks time entries
1 Jun 2026
26 Jun 2026
Sync Now
312 entries synced Last sync: 25 Jun, 9:14 am
Team Insights

See exactly who worked how many hours

Team hours by employee, broken down for any period you choose. Spot gaps, plan capacity, and answer "how many hours did we bill last month?" in two clicks.

  • This month, last month, last quarter, last year, or custom range
  • Hours ranked by employee — highest first
  • Download to CSV for reporting or payroll
Team Insights — Last Month
EmployeeHours
Sarah Chen164.5
Marcus Lee158.0
Priya Nair141.0
Tom Walsh96.5
+ 3 more employees
Total hours 560.0 hrs
Employee Insights

Drill into any employee's hours

Clicking an employee in Team Insights opens their personal breakdown — hours by customer, by service item, and by work type tag. Useful for utilisation reviews, performance check-ins, and understanding where time actually went.

  • Hours by customer for any period
  • Breakdown by service item (what type of work)
  • By-tag split — feature work vs support vs advisory
  • Drill down to individual time entries
Employee: Sarah Chen — Last Month
CustomerHours
Acme Corp42.5
Widget Co38.0
Internal12.0
By Service Item
Development55.0 hrs
Consulting27.5 hrs
Project Management10.0 hrs
Project Tracking

Budget vs actual — always visible

Every project shows how many hours have been used against its budget. An over-budget flag catches problems early, so you can have the conversation before the invoice goes out.

  • Set a budget in hours for each project
  • Actual hours updated every time you sync
  • Colour-coded progress bars — green to red as budget fills
  • Category and employee breakdown per project
Active Projects
🔵 Website Redesign62 / 80 hrs
🟢 Mobile App MVP118 / 120 hrs
🔴 API Integration47 / 40 hrs ⚠
🟡 Brand Refresh8 / 60 hrs
Audit Trail

Every import and sync, on record

A complete history of every spreadsheet uploaded and every QBO sync run — who did it, when, how many entries, and any errors or duplicates. Useful for audits, useful for debugging.

  • Timesheet upload log: file, date, user, and result breakdown
  • Sync history: date range, entry count, duration, and status
  • Error messages surfaced inline — no guessing
Timesheet Uploads
File Date Imported Status
Jun_2026.xlsx 26 Jun 47 Done
May_2026.xlsx 2 Jun 51 Done
Apr_2026.xlsx 1 May 38 Done

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